Moz for Mayor is committed to ensuring privacy and compliance with Data Protection law. It is important that you read this Privacy Policy carefully to understand our policies and practices regarding your Personal Data (as defined below) and how we will treat it.

Moz for Mayor operates as a forum whereby you choose to sign up to receive information from us, and in doing so, must consent to our policy, and our terms.

By interacting with our website, or with Moz for Mayor through other communications, you agree to be bound by the data practices described in this Privacy Policy. If you do not agree with any part of this Privacy Policy, please stop accessing our website, and do not communicate with us.

This document outlines how Moz for Mayor processes and manages your personal data and:

• Identifies the data controller.
• Explains the lawful basis for processing personal data.
• Outlines the personal data held and processed.
• Outlines the scope of the special category personal data held and processed.
• Outlines the process of Subject Access Requests.

1. Data Controller

The Data Controller is Mozammel Hossain KC.

2. Contact

If you have any questions about this policy or for more information about how we use your data, or would like to exercise any of your rights, please contact Moz for Mayor.

3. Lawful basis for processing

All processing is carried out by consent or either under the legitimate interest of Mozammel Hossain, or public interest. These cover processing to conduct casework, campaigning and communication. Where processed under the lawful basis of a task carried out in the public interest, it is to support or promote democratic engagement. This includes fundraising activity in order to support democratic engagement.

4. Data

For the purposes of this Privacy Policy, the term ‘Personal Data’ means any information which identifies you, or which allows you to be identified when combined with other information. It does not include data where your identity has been removed (‘Anonymised Data’).

The Personal Data held is that provided by you when you use our website or communicate with us, including attending any event we may organise. We may also hold data that you provide when we contact you – for instance, if we ask you to participate in a survey; through social media engagement including responses to online advertisement; by email; by telephone; by messaging app; or ‘in person’ (e.g., paper-based records).

5. Social Media Sharing

Our online content may offer social sharing features and other integrated tools (such as the Facebook or Twitter “Like” button). The use of such features enables the sharing of information with your friends or the wider public, depending on the settings you establish with the entity providing the social sharing platform. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the entities that provide these.

6. Data Security

Personal data is stored electronically and securely. We ensure that our service providers comply with the same high standard that we do, and we store our data in the UK.

7. Special category data

Special category data will be processed under the lawful basis indicated in section 3, as is permitted in clauses 22, 23 and 24 of schedule 1 of the Data Protection Act, covering political parties and elected representatives.

8. Transferring your data outside of the European Economic Area

The EU GDPR adequacy decision means that data can continue to flow between the UK and the European Economic Area (EEA). Some service providers are located outside of the EEA and therefore it may be necessary to transfer your personal data outside of the EEA. Where the transfer of your data outside of the EEA takes place, we will make sure that it is protected in the same way as if the data was inside the EEA, and it only occurs with your consent.

We will use one of the following safeguards to ensure this:
• Where the European Commission has issued an adequacy decision determining that a non-EEA country or organisation ensures an adequate level of data protection.
• A contract is put in place with the recipient of the data obliging them to protect the data to the same standards as the EEA.

Legally it is not permitted to transfer certain types of data, such as Electoral Register Data, outside of the EEA, and we honour that obligation.

9. Data retention policy

Personal data will be held for no longer than necessary. Some types of data may be held for longer than others. Typically, the maximum retention is two election cycles. Review of the data held will occur in each election cycle to determine whether it should be maintained or put beyond use.

10. Cookies

Moz for Mayor may use ‘cookies’ and similar technologies to enhance the users experience.

Cookies allow us to make a website easier to use, to provide you with a more personalised experience and to guard against malicious activities. You can remove or block cookies by changing the settings in your browser, however if you disable or refuse cookies, please note that some parts of the website may become inaccessible or not function properly.

You can find out more about cookies at www.allaboutcookies.org

11. Subject Access Requests

  • We will request verification of the identity of any individual making a request, and ask for further clarification and details if needed.
  • We will respond within 28 calendar days once we have confirmed it is a legitimate request.
  • In accordance with ICO guidelines, we keep a log of Subject Access Requests that contains details of the request, including that which can identify you personally, indefinitely.
  • Data subjects have the right to the following:
    • To be told whether any personal data is being processed
    • To be given a description of the personal data, the reasons it is being processed and whether it will be given to another organisations or people.
    • To be given a copy of the information comprising the data, and given details of the source of the data where this is available.

12. Will we share your data with anyone else?

If you have contacted us about a personal or policy issue, your data may be passed on to a third-party in the course of dealing with your enquiry, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended.

We may need to share your data with a third party, such as the police, if required to do so by law.

Unless otherwise specified, data may also be shared with entities of Political Party associations, federations, branches, groups and affiliates in order to assist you or maintain contact with you in support of democratic engagement.

Casework and other submissions from the Contact form are sent directly to their destination and are not retained on the website. They are available for a limited period on the server for access only in the event of a police investigation. For casework, please contact [email protected]

Your personal data is only used as outlined here and within your reasonable expectations based on the nature of the communication and recognising the need of politically related engagement in wider support of democratic engagement.

13. Data Rights

At any point you have the following rights:

• Right of access – you have the right to request a copy of the information held about you.
• Right of rectification – you have a right to correct data held about you that is inaccurate or incomplete.
• Right to be forgotten – in certain circumstances you can ask for the data held about you to be erased from our records.
• Right to object – you have the right to object to certain types of processing, such as direct marketing.
• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
• Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.

14. Making a complaint

If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the ICO are:

• Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
• Telephone: 0303 123 1113
• Website: https://ico.org.uk/concerns/

If you have any questions about the data held, please contact Moz for Mayor via the contact information on this website or by emailing [email protected]

Please note that proof of identity is required should you choose to exercise any of the above rights in relation to personal data.

15. Changes to this Privacy Policy

We may occasionally update this Privacy Policy. Please check this Privacy Policy page regularly to be kept informed of any updates as to how we are protecting your information. If there are changes that significantly impact your rights, we will contact you in advance.

16. Opt Out and Unsubscribe

Users may opt-out of receiving any or all communications from us by contacting us or selecting the ‘Unsubscribe’ option.